Terms & Conditions

Newtown Gymnastics Club Code of conduct for: Parents / Carers / Guardians All Parents / Carers / Guardians must;

1. Complete all registration, consent and emergency contact forms and ensure they are kept up to date

2. Ensure their child arrives at the training, competition or event session on time and inform their coach if they are unable to attend.

3. Ensure their child attends at training sessions, competitions or events in suitable attire as per club guidelines / requirements with drinking water and healthy snacks if appropriate.

4. Respect coaches, officials, volunteers, other parents / carers / guardians and others who are there to help your child learn in a safe and fun environment, all times.

5. Never argue with a coach or official and accept their decisions as being fair and made to the best of their ability and with the children’s and Club’s interest at heart.

6. Encourage and support their child to participate in their gymnastics journey. Never force their child to take part against their wishes and remember gymnastics is for their child’s enjoyment not theirs.

7. Set good examples and discourage / challenge bad or inappropriate conduct or language.

8. Use correct and proper behaviour and language at all times.

9. Never smoke, consume alcohol or take any controlled drugs in the presence of any children, young people or protected adults whilst attending any training session, competition or event.

10. Pay any training, competition, or event fees on time.

11. Adhere to the Club’s Social Media Policy.

12. Ensure their child(ren) wear suitable attire for training, competitions and events as per Club guidelines / requirements. Hair must be tied back securely and all jewellery must be removed prior to entering the training, competition, or event area.

13. Adhere to the clubs policy and procedures with regards to the handover of their child(ren). The duty of care is transferred from the parent / carer / guardian to the coaches when the child enters the training, competition or event area at the specified time. The duty of care returns to the parent / carer / guardian when the child completes their session and leaves the training, competition or event area and is collected. Failure to collect the child within 10 minutes of the conclusion of the gymnast’s session will result in commencement of the Emergency Contact Procedures. If no success the Club will make a second attempt at emergency contact numbers however if there is no contact / response, the Police will be contacted and informed of an abandoned child situation. Failure to comply with this Code of Conduct will result in a disciplinary referral and may lead to your child being excluded from the Club and cancellation of their membership


Newtown Gymnastics Club Code of Conduct for Gymnasts All gymnasts must; 1. Train and compete within the rules and regulations of Irvine Newtown Gymnastics Club 2. Show respect for other gymnasts and the people who are there to help you learn 3. Arrive at their training session, competition or event venue prepared and on time and inform the coach if they are going to be late. 4. Wear suitable attire for training, competitions and events as per Club guidelines / requirements. Hair must be tied back securely, nails kept short to prevent injury to yourself, other gymnasts or coaches and all jewellery must be removed prior to entering the training, competition or event area. 5. Never bully other club members either on your own or in a group 6. Not smoke, consume alcohol or take any controlled drugs whilst training or representing the Club at competitions or any other event. 7. Not use bad or inappropriate language. 8. Not leave the training, competition or event area without the consent of their coach. 9. Not leave the Club premises without being in the care of their parent, guardian, carer or any other nominated person who has been given prior authorisation. 10. Adhere to the Club’s Social Media Policy. 11. Pay any training, competition, or event fees on time. If you are worried about some don’t keep it to yourself. Please speak to an adult you trust. This could be the coach, safeguarding officer, teacher, or parent. Physical violence, verbal abuse or bullying will not be tolerated and failure to comply with this Code of Conduct will result in a disciplinary referral and may lead to exclusions from the Club and cancellation of membership

Newtown Gymnastics

Social Media Policy for Gymnasts, Coaches, Officials, Volunteers, Helpers

The use of social media, chat rooms, text messaging and emails and is now a normal part of life for many people and businesses and is used for communication, entertainment and self- expression.

To protect and safeguard our members and promote a positive image of Irvine Newtown Gymnastics Club, we are committed to the safe, professional, and legal use of social media.

The purpose of this policy is to;

  1. Ensure that the relationship between coaches / officials / volunteers / helpers and gymnasts remain professional at all times.
  2. Protect gymnasts, coaches, parents and all persons associated with our Club from allegations of inappropriate conduct and ensure they have clear guidelines for the use of social media and other communication methods.

Failure to adhere to this Social Media Policy will result in a disciplinary referral to the safeguarding officer and Head Coach and may lead to exclusion from the Club and cancellation of membership.

Children and Young People under 18 years Old

Children and Young People under 18 years old must;

  • Not post any remarks, photographs, or videos that are derogatory or inappropriate or could be disparaging or embarrassing to the Club, its staff, volunteers, members or other gymnastics club on any social media facility.
  • Not ask a coach, official, volunteer or helper to be your friend on a social networking site. They are in a position of trust and will be in breach of Club Guidelines and Code of Conduct if they accept the request.
  • Always remember that anything that is said or shared via social media, chat rooms, text messages, emails or other electronic communication including photographs, pictures and videos may be shared with people other than those whom it was intended for. Once something is posted / sent it is no longer in your control.
  • Never post or send photographs, comments or videos which may be hurtful, untrue or upsetting and you may regret sharing later on.
  • Not put pictures or names of other club members on personal sites which directly or indirectly mention Irvine Newtown Gymnastics Club.
  • Never place a comment on the internet or via any other electronic communication that you would not say face to face to the individual concerned. To do so, you may not only be in breach of our Club and Scottish Gymnastics Policy but also the law.
  • Adhere to this Social Media Policy and that of Scottish Gymnastics and British
  • Gymnastics.
  • •
  • Coaches / Officials / Volunteers / Helpers
  • Coaches / Officials / Volunteers / Helpers are in a position of trust and responsibility therefore must;
  • Never have any gymnast under 18 years old, or an individual over 18 years old for whom they have responsibility for, as a friend or contact on their personal phone, social media or other electronic communication facility.
  • Never contact a gymnast under 18 years old or an individual over 18 years old for whom they have responsibility for, on their personal phone, social media or other electronic communication facility.
  • Decline any friend request made by any gymnast under the age of 18 years old or an individual over the age of 18 years old for whom they have responsibility for.
  • Not post any remarks, photographs, or videos that are derogatory or inappropriate or could be disparaging or embarrassing to the Club, it’s staff, volunteers, members or other gymnastics clubs on any social media facility.
  • Adhere to this Social Media Policy and that of Scottish Gymnastics and British Gymnastics.
  • Parents / Carers / Guardians
  • Parents / Carers / Guardians must;
  • Never communicate with a child, young person or protected adult under the age of 18 years old via social media, chat room or other electronic communication unless prior consent has been given by their parent, carer or guardian.
  • Decline any friend request from a child, young person or protected adult under the age of 18 years old made via social media, chat room or other electronic communication unless prior consent has been given by their parent, carer or guardian.
  • Not post any remarks, photographs, or videos that are derogatory or inappropriate or could be disparaging or embarrassing to the Club, it’s staff, volunteers, members or other gymnastics clubs, in any social media facility.
  • Not ask a coach, official, volunteer or helper to be your friend on a social networking site. They are in a position of trust and have a duty of care to your child and will

therefore be in breach of Club Guidelines and Code of Conduct if they accept the request.

  • Always remember that anything that is said or shared via social media, chat rooms, text messages, emails or other electronic communication including photographs, pictures and videos may be shared with people, other than for those whom it was intended. Once something is posted / sent it is no longer in you control.
  • Never post or send photographs, comments or videos which may be hurtful, untrue or upsetting and you may regret sharing later on.
  • Not put pictures or names of other club members on personal sites which directly or indirectly mention Irvine Newtown Gymnastics Club.
  • Never place a comment on the internet or via any other electronic communication that you would not say to the individual concerned. To do so, you may not only be in breach of our Club and Scottish Gymnastics Policy but also the law.
  • Adhere to this Social Media Policy and that of Scottish Gymnastics and British Gymnastics.
  • Note: Coaches should not be contacting individual gymnasts directly, either by means of messaging or on social media. All communications should be made through parents/guardians/carers
  • What to do if you have a concern
  • As a user of social media, chat rooms and other electronic communication either as a child, young person or adult, you may at some time have a concerns regarding what you have seen or what you have been told by another user. This may range from abusive or negative comments and cyber bullying to suspected grooming for sexual abuse or exploitation.
  • If you have a concern please contact the Safeguarding Officer or Head Coach immediately.
  • Newtown Gymnastics - Safeguarding Office – Carrie McCrindle 07884131717
  • Newtown Gymnastics – Head Coach – Tracey Martin - 07979152607
  • The following is a list of agencies that you can contact for further information, advice or raise any concerns you may have anonymously;
  • The Child Exploitation Online Protection (CEOP) Unit at www.ceop.gov.uk or by pressing the CEOP button on Facebook.
  • Childline Scotland on 0800 1111 or www.childline.or.uk
  • UK Safer Internet: www.saferinternet.org.uk

Children 1st Child Protection in Sport Unit Tel: 0141 418 5670

The NSPCC Helpline on 0800 800 5000 or www.nspcc.org.uk or www.childnet.org.uk (NSPCC support service for young people).

Scotland’s Anti-Bullying Service – respectme at enquire@respectme.org.uk Stop It Now on 0808 1000 900 or www.stopitnow.org.uk

Internet Safety on www.thinkuknow.co.uk